Anna University
MBA, General Management
Nov 2023 – Jul 2026
Online ICCR Scholarship
Career
Experience
HR/Admin & Finance Officer · INTERSOS
Zabul, Afghanistan
- Recruitment & Onboarding:
- Received and validated recruitment requisition forms (RRFs) from departments and field bases.
- Drafted job advertisements, collected CVs, prepared longlists, and coordinated with hiring managers to finalize shortlists.
- Organized written tests and interviews, ensured HR participation in all recruitment stages, and maintained fairness and compliance with donor rules.
- Prepared contracts, offer letters, and extension addendums. Designed and delivered orientation packages for new staff to ensure smooth integration.
- HR Administration & Compliance:
- Maintained and updated personnel files, recruitment trackers, staff databases, and organograms.
- Coordinated with insurance providers for timely enrollment of new staff and settlement of health claims.
- Supported managers in probation evaluation forms, handled disciplinary procedures, and ensured compliance with Afghan labor law and donor regulations.
- Liaised with ministries (MoLSA, MoE) and local authorities for HR-related matters, ensuring organizational compliance.
- Attendance & Leave Management:
- Monitored daily attendance sheets and timesheets, verified check-in/out records, and followed up on unjustified absences.
- Archived signed attendance reports and maintained updated leave balances in HR databases.
- Processed all types of leave requests (annual, sick, emergency), verified approvals, and ensured accurate documentation in personnel files.
- Payroll & Benefits:
- Prepared monthly payroll with validated supporting documents, ensuring accuracy and compliance with donor rules.
- Distributed pay slips, archived signed copies, and coordinated with finance for timely salary disbursements.
- Processed final settlements for departing staff, including benefits and outstanding payments, and submitted documentation to finance.
- Financial Management & Reporting:
- Handled daily accounting transactions, maintained journals, and processed payments in compliance with donor rules and Afghan labor law.
- Oversaw cash management, office safe operations, reconciliations, and liquidity planning for field offices.
- Prepared financial reports, supported audits, and ensured proper filing and archiving of expenditure documentation.
- Acted as finance representative in procurement committees, verified contracts/MoUs, and monitored supplier lists for compliance.
- Maintained strong relations with banks and money transfer agents, managed signatory lists, processed bank transfers, and ensured timely submission of tax and recurring payments.
- Archiving & Reporting:
- Organized HR and finance correspondence, contracts, leave forms, and exit interviews in proper filing systems.
- Produced HR and finance reports for management, including recruitment trackers, leave trackers, payroll records, and expenditure reports.
- Supported donor reporting and audits by preparing accurate HR and finance documentation and ensuring timely submission.
Admin - Finance Officer · INTERSOS
Zabul, Afghanistan
- Financial Management: Handled daily accounting transactions, maintained journals, processed payments, managed payroll, and ensured compliance with donor rules and Afghan labor law. Oversaw cash management, office safe operations, reconciliations, and liquidity planning for field offices.
- Administrative Oversight: Supported procurement processes, prepared contracts/MoUs, monitored supplier lists, and ensured proper filing and archiving of expenditure reports and documentation. Coordinated with logistics and program teams for compliance and operational support.
- Banking & Compliance: Maintained strong relations with banks and money transfer agents, managed signatory lists, processed bank transfers, and ensured timely submission of tax and recurring payments. Supported donor reporting and audits by preparing and verifying backup documentation.
- Coordination & Support: Acted as finance representative in procurement committees, liaised with supervisors for financial and administrative updates, and ensured smooth communication between Zabul office and Kabul HQ.
- Core Competencies: Accuracy in financial reporting, strong organizational skills, compliance expertise, confidentiality, and effective stakeholder management.
Financial Monitoring Officer · ACSC/ARTF/BDO UK
Kandahar, Kabul, Afghanistan
- Monitoring & Evaluation: Assisted and supervised provincial financial monitoring officers to ensure government and project goals were achieved. Conducted site visits for transaction verification and sampling across procurement, salaries, maintenance, and development expenditures.
- Financial Oversight: Collected and reviewed monitoring working papers, ensuring timely submission of records and reports for senior officer and management review.
- Internal Controls: Supported assessments of financial and internal controls, verifying adequacy and effectiveness of systems relevant to project management.
- Planning & Reporting: Developed monthly work plans, prepared daily activity reports, and ensured compliance with deadlines and reporting standards.
- Compliance & Support: Provided clear documentation for financial monitoring, strengthened accountability mechanisms, and supported managers in reviewing observations and recommendations.
- Additional Duties: Performed other responsibilities as assigned by the line manager, demonstrating flexibility and commitment to organizational objectives.
Admin/Finance Officer · OCED
Zabul, Afghanistan
- Financial Management: Processed payment vouchers, recorded transactions in the Financial Management System, maintained cashbooks, and prepared daily/monthly reconciliations. Ensured accurate budget coding, supported audits, and assisted in month-end closing.
- Budget Oversight: Prepared Budget vs. Actual (BVA) reports, monitored expenditures against approved budgets, conducted variance analysis, and flagged overspending risks.
- Cash & Payroll: Supervised petty cash, prepared cash forecasts, managed secure banking transactions, and monitored district-level cash distributions. Supported payroll preparation, processed staff advances, travel settlements, and ensured compliance with tax and statutory deductions.
- Compliance & Controls: Enforced Afghanaid financial/administrative policies, maintained segregation of duties, ensured proper documentation, and reported suspected fraud or irregularities promptly.
- Administration & HR: Maintained office systems and records, supervised HR and procurement tasks, managed office supplies and contracts, and coordinated logistics for meetings, workshops, and field visits.
- Stakeholder Coordination: Liaised with banks, Sarafs, local authorities, and internal teams to ensure smooth operations. Conducted regular district visits to monitor compliance and support field expenditures.
Learning
Education
G. B. Pant University of Agriculure & Technology,
MBA, Agribusiness
Aug 2017 – May 2019
On-campus MBA in India.
Kandahar University
B. Sc, Agricultural Economics & Extension
Sep 2010 – Jun 2014
Sheikh Mati High School
High School Diploma, General Studies
Mar 2008 – Sep 2009
Toolkit
Skills
- Microsoft Office Suite (Word, Excel, PowerPoint, Access)
- QuickBooks (finance management software)
- Financial transaction registration and reporting
- Payroll preparation and HR matrix management
- Budgeting, cash management, and tax compliance
- Procurement and logistics coordination
- Donor compliance and audit preparation
- Contract verification and withholding tax calculation
- Personnel file management and confidential record keeping
- Drafting official letters, memos, and reports
- Participation in interviews and performance evaluation
Languages
Languages
- PashtoNative or bilingual proficiency
- DariFull professional proficiency
- EnglishProfessional working proficiency
Let's talk
Contact
Want to work with GUL RAHMAN NIKMAL? Reach out directly or download the CV.